[PT2021] Clinical Education Requirements
Shewmaker, Jennifer A
jshewmaker at campbell.edu
Mon Jan 11 18:39:34 EST 2021
Dear Students,
Happy New Year! Your Clinical Education Team hopes all is progressing well. Please review the following updates and expectations carefully and be prepared to complete required training and actions by due dates. The time to prepare for your last two full-time clinical experiences is here!
Please have the following documents updated/uploaded into Exxat by Friday, January 29, 2021:
* Student personal information and emergency contact
* MMR (Measles, Mumps & Rubella)
* Varicella
* Hep B
* Tdap (must be completed every 10 years so please make sure this is up-to-date when uploading)
* Proof of Flu Shot
* Health Insurance Information (put expiration as 12/15/2021)
* Updated biosketch
* Drivers License
* Schedule your Drug tests and Background Checks (CBC) (NEW PROCESS through EXXAT) Must be completed by Friday, Jan 29, 2021.
o Testing will be administered by our new partner, Universal Background
o You will login to your Exxat Portal and activate your order by pressing REQUEST SCREENING under both Background Check and under the Drug Screen.
o Universal will automatically upload results to EXXAT for you
* Schedule your Annual 2 Step PPD Testing with your provider (a series of 4 separate appointments). Please DO NOT contact the Campbell Student Health Center to make appointments as they are unable to accommodate our testing this year.
o If 2 Step PPD or Quantiferon Gold blood test is positive, provide a negative Chest X-Ray report (valid for 3 years).
o Please upload results into Exxat by February 6, 2021. Enter completion date as 'date read' or 'result date.'
* CPR - Mark your calendar for Saturday, February 20, 2021 7:45 am - 12 pm
o Class will be split into 2 sessions going at the same time (Labs 319 & 323)
o Required on day of testing $45 Exact Change - Jennifer will be there during testing to assist CPR Company in collection and payment of fees to them.
o Be on time as the company will charge a penalty for a delayed start time if anyone is late.
* BBP and HIPAA
o Dr. Shearin will provide instructions to complete annual training for BBP and HIPAA.
o The free training will produce a certificate that must be provided to our team in the new EXXAT Approve portal under both categories (OSHA and HIPAA).
As you can see, there are many time sensitive requirements due in the upcoming weeks. Please let us know if you have any questions.
Dr. Shearin, Dr. Eubanks, and Ms. Shewmaker
Jennifer A. Shewmaker|Campbell University
Clinical Coordinator-Physical Therapy Program
College of Pharmacy & Health Sciences
*:Cell 919.291.2424|Fax: 910 814-5567|*: jshewmaker at campbell.edu<mailto:jshewmaker at campbell.edu>
Tracey F. Smith Hall, room 118
4150 US 421 South
Lillington, NC 27546
Mailing Address:
P.O. Box 1090
Buies Creek, NC 27506
[Physical TherapyCPHS Horizontal Align - Screen]
Like us: www.facebook.com/campbelldpt<http://www.facebook.com/campbelldpt>
The DPT Program at Campbell University is accredited by the Commission on Accreditation in Physical Therapy Education (CAPTE), 1111 North Fairfax Street, Alexandria, Virginia 22314; telephone: 703-706-3245; email: accreditation at apta.org<mailto:accreditation at apta.org>; website: http://www.capteonline.org<http://www.capteonline.org/>. If needing to contact the program/institution directly, please call 910 893-1720.
From: Shearin, Heidi <shearin at campbell.edu>
Sent: Monday, November 9, 2020 12:46 PM
To: pt2021 at list.campbell.edu
Cc: Shewmaker, Jennifer A <jshewmaker at campbell.edu>; Eubanks, Bridget R <bripa at campbell.edu>
Subject: RE: Clinical Education Updates 10-13-2020
November 9th update
Dear Students,
This second year of your DPT education is quickly coming to an end. The Clinical Education Team is busy monitoring your assignments for DPT 802 and 804, inprocessing the first year students for DPT 800 starting, in January, and finalizing the APPROVE program through Exxat for testing and records review . Thank you all for your patience as we started our new program and created your database for compliance needs. If you receive any requests from Mrs. Shewmaker, please respond as timely and accurately as possible to avoid delays. You will soon complete your CBC and drug tests. Mrs. Shewmaker will send an email along with instructions. Reference the student instructions and process the testing within required dates.
If you are watching the news or following social media, you are aware that COVID-19 cases are increasing in many areas. Dr. Adams, the Dean of CPHS, sent an email advising students about travel over the upcoming Thanksgiving holiday and its potential impact on proceeding to clinicals. Although you are not returning to campus after the holiday for exams, this same safety precaution must be considered related to starting DPT 802 next year. Each clinical partner has COVID-19 plans in place for students which will be updated well in advance of April clinicals. You will receive individual notices of clinic policies next spring.
Stay healthy and safe.
Dr. Shearin
From: Shearin, Heidi
Sent: Tuesday, October 13, 2020 2:27 PM
To: pt2021 at list.campbell.edu<mailto:pt2021 at list.campbell.edu>
Cc: Shewmaker, Jennifer A <jshewmaker at campbell.edu<mailto:jshewmaker at campbell.edu>>; Eubanks, Bridget R <bripa at campbell.edu<mailto:bripa at campbell.edu>>
Subject: RE: Clinical Education Updates 10-13-2020
Class of 2021,
We understand there is confusion on the new Exxat process to upload documents and confusion on associated due dates. This is the time to capture a database of your documents. Our immediate goal is for you to upload what records you have currently. We will adjust due dates in the Exxat system over the next couple of months as we require new certifications and tests. This is the only way to capture requirements that change as you progress from 2nd year to 3rd year students. All dates must meet clinical prep and compliance needs. Your patience is greatly appreciated as we move forward!
Below is a detailed description for each document or test requested and exact "current" due dates. Please read the entire message and follow instructions carefully.
Required Documents and Explanations: Update all now as described with current medical records available to you
* As you have boosters or new testing, you will be prompted to upload new documents
* Your documents from matriculation will satisfy most required forms
Document 1 - Student Personal Information and Emergency Contact
* Click on "view template/sample" to view and download a copy of the pdf fillable form
* Upload the completed form back into this requirement
* Must include the latest emergency contact phone number, emergency contact relationship to student, the latest personal e-mail and the last 4 digits of SSN
* Enter completion date as the date uploaded to Exxat
* Enter expiration date as October 15th of the current year
* Must be updated annually
Document 2 - MMR (Measles, Mumps and Rubella)
* Upload proof of 2 documented vaccinations OR Positive titer for all 3 components - Measles, Mumps and Rubella (lab report required)
* If titer is negative/low/equivocal, must repeat the series of 2 vaccinations OR take a BOOSTER dose
* Enter completion date as date of last vaccination or titer result
Document 3 - Varicella
* Upload proof of 2 documented vaccinations OR Positive titer (lab report required)
* If titer is negative/low/equivocal, must repeat series of 2 vaccinations
* History of disease is NOT acceptable
* Enter completion date as date of last vaccination or titer result
Document 4 - Hepatitis B
* Upload proof of 3 documented vaccinations OR Positive titer (lab report required)
* If titer is negative/low/equivocal, must repeat the series of 3 vaccinations.
* For students who have only submitted proof of at least the 1 or 2 two vaccinations for Hepatitis B by the due date can begin classes
* Enter completion date as date of last vaccination or titer result
Document 5 - Tdap
* Upload proof of a Tdap Booster within the last 10 years
* Td is NOT accepted. Must include pertussis
* Any student with expiring Tdap due to 10 year mark must complete vaccination by January 1 due to start date of clinicals
* Enter completion date as the date vaccine was administered
* Enter expiration date as 10 years from the completion date
Document 6 - TB Test ** Time Sensitive Requirement when requested**
* Upload current PPD
* ONLY 2 step PPD is accepted (unless the site requires a QuantiFERON Gold blood test)
* Some sites may also require QuantiFERON Gold blood test but students would be notified if required
* If current or past 2 Step PPD is positive, provide a negative Chest X-Ray report (valid for 3 years)
* Enter completion date as 'date read' or 'result date'
* Enter expiration date as:
* 1 year from 'date read' for PPD OR
* 1 year from 'result date' for QuantiFERON Gold test OR
* 3 years in case of X-Ray report
* New cycle of testing will occur over Christmas break through January to cover third year clinicals
* This allows you to chose between testing over break while home or at campus
* When requested by Clinical Team, schedule either the Campbell University Health Center or a doctor of your choice to complete your annual 2 step PPD test
o This means you will have 4 appointments over 2 weeks
? On appointment #1, the first injection is placed,
? Appointment #2 requires the results to be read in 48-72 hrs. from injection time
* Timeframe is carefully restricted: failure to have appointment in this timeframe means you start over again!
? On appointment #3, the second injection is placed
* Again, timeframe is tight with the 2nd injection required at least 7 days after the reading of the first test
? Appointment #4 is to read results of injection and occurs again in the 48-72 hr. window
Document 7- Flu Shot
* Upload proof of documented flu vaccination for current flu season
* Flu vaccination cannot be completed before August 1 or after October 15
* Prescriptions/Receipts are accepted
* Enter completion date as the date flu vaccine was administered
* Enter expiration date as 1 year from the completion date
* Annual Requirement
Document 8 CPR
* CPR training was completed after matriculation in February year 1 of program
* Upload that card
* You will repeat the CPR training in beginning of year 3 of the DPT program
* Will be scheduled by Ms. Shewmaker
* Must be BLS for Healthcare Providers (BLS Provider) from American Heart Association ONLY
* Upload front and back of the card or copy of the certificate
* Enter completion date as issue date mentioned on the card / certificate
* Enter expiration date as 2 years from the completion date
Document 9 Health Insurance
* Update current insurance card
* Any changes or new cards must be updated as received
* Failure to have current health insurance will prevent you from going to clinicals
* Health insurance is mandatory
* Front and back of card to be uploaded
* Student name should be on the card OR If a student is dependent and does not have their own health insurance card, they must show documentation from Health insurance company showing their dependency
* Enter expiration date as November 1st of the current year
* Annual Requirement
Document 10 HIPAA
* Upload document from online training completed through AHEC
* We will forward a new training link in Spring 2021 for you to complete HIPAA/BBP/medical facility inprocessing training
* Training to be completed as directed and certificate uploaded prior to clinicals (must meet due assigned)
* Upload CU provided document of completion
* Enter completion date as the issue date mentioned on the document
* Enter expiration date as 1 year from the completion date
Document 11 OSHA
* Upload document from online training completed through AHEC
* We will forward a new training link in Spring 2021
* Training to be completed as directed and certificate uploaded prior to clinicals (must meet due assigned)
* Upload CU provided document of completion
* Enter completion date as the issue date mentioned on the document
* Enter expiration date as 1 year from the completion date
Document 12 Background Check
* Upload current CBC
* We will forward instructions in Spring semester to complete new CBC so we can have those results back for onboarding for DPT 802 and 804 Clinicals
* We do not want to schedule too early as we need the next CBC to cover you until the end of next year 2021.
* Upload new background check report once received.
* 3rd year students should complete prior to April clinicals.
* Enter completion date as the date last check completed.
* Enter expiration date as 1 year from the completion date
Document 13 Drug Screen
* Upload current drug test (SAST)
* We will forward instructions in Spring semester to complete new drug test so we can have those results back for onboarding for DPT 802 and 804 Clinicals
* We do not want to schedule too early as we need the next CBC to cover you until the end of next year 2021
* Upload new drug screen report once received
* 3rd year students should complete prior to April clinicals
* If medically necessary blood draw test will be ordered.
* Negative dilutes must be repeated at student expense so follow instructions carefully
* 3rd year students should complete prior to April clinicals
* Enter completion date as the date last check completed
* Enter expiration date as 1 year from the completion date
Document 14 Biosketch
* Update biosketch as if you have completed the fall semester 2020
* List next semester's courses as pending
* No grades for courses should be listed
* COMPLETE each semester
* Click on "view template/sample" to view a sample of the form
* You will use your professional headshot taken during orientation
* Upload the completed form into this requirement
* Enter completion date as the date uploaded to Exxat
* Enter expiration date as 1 year from the completion date
Document 15 Driver's License
* Mandatory so please upload now
* Upload a copy of the front and back of your driver's license.
* Enter expiration date as 'renewal date' shown on the card.
* Upload new license if renewed
OPTIONAL DOCUMENTS
Document 16 Fingerprinting Clearance (Site-specific)
* If you have a recent finger print report and desire to upload, you can do so
* This is an extra requirement for some military sites
* You will be notified individually if required
* Upload the fingerprint card, if appropriate
Document 17 Physical Exam
* If you have a completed Physical Exam form by a health care provider, upload here
* Ensure it is signed and dated
* Will accept any physician generated form
* No expiration date.
* Not an annual requirement
Thank you all for working with us on this new medical repository and review system. It is what most DPT programs are now using and allows consistency for our clinical partners. If you receive "denials", reach out to Exxact Support for explanation.
With gratitude,
Dr. Shearin, Dr. Eubanks, and Ms. Shewmaker
From: Shearin, Heidi
Sent: Thursday, September 10, 2020 8:07 AM
To: pt2021 at list.campbell.edu<mailto:pt2021 at list.campbell.edu>
Cc: Shewmaker, Jennifer A <jshewmaker at campbell.edu<mailto:jshewmaker at campbell.edu>>; Eubanks, Bridget R <bripa at campbell.edu<mailto:bripa at campbell.edu>>
Subject: RE: Clinical Education Updates
Good Morning!
A few updates from the Clinical Education Team:
* Flu shots are due October 2nd
* We have received an email from a classmate asking about uploading your flu shots into Exxat. Please hold onto your proof of vaccination until the new portal is available in Exxat for your medical records.
* Exxat has your required records but has not yet completed the portal.
* DPT 802 & 804
* Ms. Shewmaker is finalizing the remaining slot requests and has been communicating with individual students on status of assignment.
* If a change occurs with your placement, you will be notified to begin the search for an alternate slot
* Future training needs
* Later in the fall you will receive a link for the annual HIPAA and BBP training. This is done online.
* CPR: we are evaluating the most practical method for achieving compliance with CPR training while large group events are not allowed.
* Good news:
* We are thankful that labs are progressing which allows us to stay on track for attending clinicals.
* Most clinics are back in business with primarily in-person treatments.
Thank you all for your flexibility!
Ms. Shewmaker, Dr. Eubanks and Dr. Shearin
From: Shearin, Heidi
Sent: Monday, August 17, 2020 11:43 AM
To: pt2021 at list.campbell.edu<mailto:pt2021 at list.campbell.edu>
Cc: Shewmaker, Jennifer A <jshewmaker at campbell.edu<mailto:jshewmaker at campbell.edu>>; Eubanks, Bridget R <bripa at campbell.edu<mailto:bripa at campbell.edu>>
Subject: Clinical Education Updates
Dear Students,
The Clinical Education Team wants to update you on several important items related to your clinicals next year. We want to respect your concerns about having timely information during this period of going virtual. Items for review or action:
* Placements for DPT 802 and 804
* Ms. Shewmaker has sent an email updating everyone about the status of their third year clinicals.
* Those of you with a developing Upstream site will receive follow-up as soon as received.
* Remember that changes can occur but we will make every effort to find comparable slots if needed.
* Required action: Flu shots
* All students are required to have a flu shot in the fall by October 2nd.
* You will need to provide proof of vaccination by Monday, October 5th in the Exxat system.
* Several contracts for clinical partners are now mandating the due date so plan accordingly.
* Since we are not on campus, you can either make an appointment at the CU Health Center or go to a pharmacy or personal provider.
* Future training needs
* We will send information on necessary repeated training for CPR, HIPAA and BBP as soon as the plan is finalized.
* Good news:
* Third year clinicals are going well. More clinical sites are reopening currently and have developed detailed COVID-19 plans to allow student participation!
Reach out with any questions or concerns.
Dr. Shearin
Heidi Shearin PT, DPT I Campbell University
Director of Clinical Education & Assistant Professor of Health Sciences
Doctor of Physical Therapy Program
College of Pharmacy & Health Sciences
[cid:image004.jpg at 01D6E83A.FC304F60]cell 919-770-6386 preferred due to remote work
Office: 910.893.1725 l Fax 910.814.5567 l Email: shearin at campbell.edu<mailto:shearin at campbell.edu>
Tracey F. Smith Hall, Room 118B
4150 US 421 South, Lillington, NC 27546
Mailing Address:
P.O. Box 1090
Buies Creek, NC 27506
[cid:image005.png at 01D6E83A.FC304F60]
Like us: www.facebook.com/campbelldpt<http://www.facebook.com/campbelldpt>
The DPT Program at Campbell University is accredited by the Commission on Accreditation in Physical Therapy Education (CAPTE), 1111 North Fairfax Street, Alexandria, Virginia 22314; telephone: 703-706-3245; email: accreditation at apta.org<mailto:accreditation at apta.org>; website: http://www.capteonline.org<http://www.capteonline.org/>. If needing to contact the program/institution directly, please call 910-893-1720.
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