[Phar26] Important Guidelines for Hosting Events and Fundraisers at CPHS

[Byrd, Kenley E]

Dear CPHS Students,
I hope this message finds you well. As your Student Affairs Coordinator, I oversee all aspects of student organizations, including the processes for hosting events and fundraisers. To ensure everything runs smoothly, I ask that you carefully follow the steps outlined below.
Event and Fundraiser Approval Process

  1.
Submit an Event/Fundraiser Request Form
     *   Begin by submitting the Event/Fundraiser Request Form. This is mandatory for all events and fundraisers.
  2.
Reservation Verification
     *   After submitting the form, please send me the verification of your reservation for the desired space. If you prefer to streamline the process, you can send this verification with your initial request. (Online meetings and events do not need a reservation confirmation.)
     *   Once I receive both your request and the reservation confirmation, I will email you back with “Approved” in the subject line. This email will also include information on how to include your event in the weekly newsletter or on the TV slides.
  3.
Special Considerations for Fundraisers Involving T-Shirts & Other Items
     *
When planning a fundraiser that involves selling t-shirts, or any other item with a Campbell affiliation (logo, name, camel image, class cohort, etc.) submit the request form along with the t-shirt design.
     *
Our office will contact CPHS's Communication's Team for approval of the design. If they suggest changes, I will communicate them to you.
     *   Upon design approval, you will need to complete a Licensing and Trademark Form, which I will provide.
     *   Wait for confirmation from Campbell University's Marketing & Communication department before proceeding with your orders. Once I receive their approval, you will receive an email from me with “Approved” in the subject line. DO NOT place any orders before receiving this approval.

ListServ Announcements

  *   ListServ Approval
     *   No ListServs will be sent out for any events or fundraisers until the above process is completed.
     *   Additionally, ListServs for events held in any campus room will not be sent out until I have received confirmation of your reservation. This is to prevent scheduling conflicts.

Important Links and Additional Support

  *   The links to submit requests for events/fundraisers, as well as newsletter submissions, are located in Blackboard under the Student Affairs Organization tab.
  *   If you have any questions or need assistance, please feel free to visit my office or email me. I am happy to meet with you to discuss the process in detail or provide any help you may need.

Thank you for your attention to these procedures, and I look forward to supporting your successful events and fundraisers!

Best regards,
Kenley E. Byrd
Student Affairs Coordinator
Office of Admissions & Student Affairs
Campbell University | College of Pharmacy & Health Sciences
t: 910.814.5693 | e: kebyrd at campbell.edu

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