[Cusom28] FW: Elections: Club and Interest Group Leader Transition Information

[Pipes, Deborah A]

Class of 2028:

The below email contains IMPORTANT information for ALL CURRENT club and interest group leaders.

Please read all instructions below and reach out to Matthew Baker (our FABULOUS Chair of Elections) if you have any questions.

Thanks, everyone!

Blessings,

Debi

Debi Pipes
Director of Student Affairs
School of Osteopathic Medicine | Campbell University
Post Office Box 4280 | Buies Creek, North Carolina 27506
Levine Hall Office #115 | 910-893-1784 | medicine.campbell.edu<http://medicine.campbell.edu/>

[cid:image001.png at 01DC8176.F031ECC0]<http://medicine.campbell.edu/>

CONFIDENTIALITY NOTICE: This e-mail, including any attachments, is intended for the sole use of the addressee(s) and may contain legally privileged and/or confidential information.  If you are not the intended recipient, you are hereby notified that any use, dissemination, copying or retention of this e-mail or the information contained herein is strictly prohibited.  If you have received this e-mail in error, please immediately notify the sender by telephone or reply by e-mail, and permanently delete this e-mail from your computer system.  There is no intent on the part of the sender to waive any privilege, including the attorney-client privilege, that may attach to this communication.  Thank you. IF YOU HAVE RECEIVED THIS IN ERROR, PLEASE CALL ME IMMEDIATELY AT 910-893-1784.

From: Baker, Matthew <mwbaker1004 at email.campbell.edu>
Sent: Friday, January 9, 2026 2:31 PM
To: Pipes, Deborah A <dpipes at campbell.edu>
Cc: Holly, Mary M <mholly at campbell.edu>
Subject: Elections: Club and Interest Group Leader Transition Information




Hello, fellow Class of 2028!


As we move closer to the leadership transition to the Class of 2029, I wanted to share important information to help ensure the process runs smoothly. The timeline and procedures will closely mirror how things were handled last year.


CLUB Leadership Elections

Applications for club positions are due on Wednesday, January 14th and will be distributed to current club Presidents and Vice Presidents on the afternoon of Monday, January 19th. Club leaders (you) will meet to vote on your successors between January 20-22nd. While the candidate information will be sent to only the president and vice president, all leadership is able to vote. It is completely at your discretion how exactly you choose your proteges. Once resolved, one person will email the new Class of 2029 club leaders to Mary Holly (mholly at campbell.edu<mailto:mholly at campbell.edu>) by Thursday, January 22nd at 8PM who will then announce the winners. If your candidate was selected for multiple positions and chooses a different club, Mary will reach back out to you and have you select someone else. Note that you are not responsible to reach out to the new club leaders.



If there were no MS-1 applicants for your club or interest group position, Mary will email you and it is your responsibility to find someone to apply for your role. Otherwise, the club or interest group will go DORMANT.



INTEREST GROUP Elections

The same process will then take place when selecting interest group leaders. Applications from MS-I’s are due Wednesday, January 21st and will be disseminated to interest group leaders (you) by the afternoon of Monday, January 26th. Interest group leaders (still you) will meet to vote on your successors between January 27th-29th. One person will email the newly decided Class of 2029 interest group leaders to Mary Holly (mholly at campbell.edu<mailto:mholly at campbell.edu>) by Thursday, January 29th at 8PM who will then announce the winners.



Post-Election Instructions -  for ALL CLUBS & INTEREST GROUPS

Following elections, clubs and interest groups will enter a transition phase beginning February 4th. During this period, organizations will be considered “dormant,” meaning no new plans, purchases, or orders will be processed. This time is perfect to change your photo in Presence, attach your membership roster, and update your new leadership and /or bylaws. A critical part of the process is filling out the transition form that can be accessed here<https://campbell.presence.io/organization/forms/forms> or by going to Presence, selecting Organizations at the top right, typing in “forms,” and choosing “Forms” in the horizontal bar. The deadline for this form to be completed will be announced later. Please be sure to use the month of February to properly train and prepare the NEW Class of 2029 leadership for your club or interest group.


Club training will take place on February 17 for NEW (incoming) Class of 2029 leaders to review roles, responsibilities, upcoming plans, and answer questions. Clubs and interest groups will remain dormant until training is complete, and transition forms are submitted in Presence.


Thank you to Debi, Faith, and Mary for their continued support throughout this process, especially for responding to emails over breaks and weekends. If you see them, please take a moment to thank them.


More information will be shared as we move forward. In the meantime, feel free to reach out if you have any questions.


Best regards,


Matthew Baker

SGA Vice President


--
Matthew Baker, OMS-II
Vice President | Student Government Association
Medical Logistics Manager | Campbell University Community Care Clinic
Campbell University School of Osteopathic Medicine | Class of 2028
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