[Pt2024] Important Guidelines for Hosting Events and Fundraisers at CPHS

[Byrd, Kenley E]

Event and Fundraiser Approval Process


  1.
Submit an Event/Fundraiser/Meeting Request Form
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Begin by submitting the Event/Fundraiser Request Form (here<https://cuweb.wufoo.com/forms/m8yfdq308am1a7/>). This is mandatory for all events and fundraisers.
  2.
Reservation Verification
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After submitting the form, please send me the verification of your reservation for the desired space. If you prefer to streamline the process, you can send this verification with your initial request. (Online meetings and events do not need a reservation confirmation.)
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Once I receive both your request and the reservation confirmation, I will email you back with “Approved” in the subject line. This email will also include information on how to include your event in the weekly newsletter or on the TV slides (here<https://cuweb.wufoo.com/forms/r1io4x0g1illgvy/>).
  3.
Special Considerations for Fundraisers Involving T-Shirts & Other Items
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When planning a fundraiser that involves selling t-shirts, or any other item with a Campbell affiliation (logo, name, camel image, class cohort, etc.) submit the request form along with the t-shirt design.
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Upon design approval from Student Affairs, you will need to complete a Licensing and Trademark Form, which I will provide.
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Wait for confirmation from Campbell University's Marketing & Communication department before proceeding with your orders. Once I receive their approval, you will receive an email from me with “Approved” in the subject line. DO NOT place any orders before receiving this approval.
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In addition, please remember to submit the payment link request (here<https://cuweb.wufoo.com/forms/q1d1dd8f035tdsg/>). Student Affairs will create the link once she has received the request. Any event or fundraiser requiring a payment link should submit the request at least two weeks prior to the date needed. If the request is submitted a week or just a few days before the event, we cannot guarantee that a link will be created in time. Student Affairs usually checks these requests on Thursdays and Fridays. Please be mindful of this timeline when planning your event. DO NOT expect our office to create a link the day before an event; planning and requesting well in advance is essential to secure a link before your event or fundraiser.

ListServ Announcements (dependent on program)

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ListServ Approval
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No ListServs should be sent out for any, events or fundraisers until the above process is completed.
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Important Links and Additional Support
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The links to submit requests for events/fundraisers, as well as newsletter submissions, are located in Blackboard under the Student Affairs Organization tab<https://blackboard.campbell.edu/ultra/organizations/_11291_1/outline>.
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If you have any questions or need assistance, please feel free to visit my office or email me. I am happy to meet with you to discuss the process in detail or provide any help you may need.

Best,

Kenley E. Byrd
Student Affairs Coordinator
Office of Admissions & Student Affairs
Campbell University | College of Pharmacy & Health Sciences
t: 910.814.5693 | e: kebyrd at campbell.edu
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